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Numerical Index of DHR Human Resource / Personnel Policies
100 | 200 | 300 |
400 | 500 | 600 |
700 | 800 | 900 |
1000 | 1100 | 1200 |
1300 | 1400 | 1500 |
1600 | 1700 | 1800 |
1900 | 2000
100 GENERAL POLICIES
101 Equal Employment Opportunity and Unlawful
Discrimination [Rev. 5-05]
102 Sexual Harassment [Rev.
5-05]
103 Smoking Policy [Rev. 8-99]
104 Access to Human Resource/Personnel Policies
[Rev. 7-99]
105 Delegation of Authority [Rev. 7-99]
106 Assignment
of Duties [Rev. 7-99]
Att.
#1 Policy Memo
Att.
#2 Employee Application for Intrastate Relocation Expense
Reimbursement
Att.
#3 Employee Application for Intrastate Relocation Expense Voucher
Att. #4 W3
Transmittal of Income Tax Statements 1999
Att. #5 W3
Transmittal of Income Tax Statements 2000
Att. #6
Form 4782 - Employee Moving Expense Information
Att. #7 Form
3903 - Moving Expenses
107 Third Party Involvement in Employment
Issues [Rev. 5-05]
Att. #1 - Required Notices
108 Administrative Closing of Offices [Rev.
8-99]
109 Notices Required to be Posted [Rev.
5-05]
Att. #1 - Required Notices
110 Preventing Workplace Violence [Rev. 5-01]
Att. #1 - Workplace Acts or Threatened
Acts of Violence Report
111 Teleworking Policy [Policy 111] [Rev.
8-05]
Att. #1 - Request for Teleworking
Approval
Att. #2 - DHR Teleworking Agreement
Att. #3 - Work Away Information Form
Att. #4 - DHR Property Removal Form
Att. #5 - Teleworker Self-Assessment
Att. #6 - Teleworker Work Space Self-Certification
Att. #7 - DHR Teleworking Guidelines
Att. #8 - DHR Teleworking Time Record
Att. # 9 - DHR Teleworking Time Log
Att. #10 - Teleworking Forms Check list
Att. #11 - Governor's Executive
Order
112 Retirement Ceremony [New 7-03]
200 JOB ANALYSIS
201 Position Level Reduction [Rev. 8-99]
300 UNCLASSIFIED SERVICE
301 RESERVED FOR FUTURE USE)
302 Movement from Classified to Unclassified
Employment [Rev. 5-02]
Att. #1 - Acknowledgement of Unclassified
Position
400 RECRUITMENT AND SELECTION
401 Recruitment [Eff. 7-02]
Att. #1 - Employee Selection
Handbook
402 Selection [Rev. 7-02]
Att. #1 - Employee Selection
Handbook
Att. #2 - Checklist to Use for Selection
Process
Att.
#3 - State of Georgia Application for Employment
Att.
#4 - Employment Application Supplemental Work History
Att. #5 - Certification
of Minimum and Add'l Rquired Qualifications
Att. #6 - Acknowledgement of Unclassified
Position
Att. #7 - Acknowledgement of Provisions
Governing Interdepartmental Transfer
403 Medical and Physical Examination Program
(MAPEP) [Rev. 7-02]
Att.
#1 - Medical and Physical Examination Program - Job List [Rev 4/14/03]
Att. #2 - Medical and Physical Examination
Program (MAPEP)
Att. #3 - MAPEP Subsequent Injury Program
500 APPOINTMENTS
501 Employee Orientation [Rev. 11-99]
502 Working Test and Permanent Status for
Classified Employees [Rev. 12-00]
503 Verifying Identity and Employment Eligibility
[Rev. 1-05]
Att.
#1 - INS Form I-9
504 Criminal History Record Checks [Rev. 3-03]
Att. #1 - Consent for Release of
Information [Rev. 3-03]
Att. #2 - Awareness Statement [Rev. 3-03]
Att. #3 - Criminal History Record Checks
for DHR [Rev. 3-03]
Att. #4 - Disclosure of Information Received
- Applicants [Rev. 3-03]
Att. #5 - Disclosure of Information Received
- Separation [Rev. 3-03]
505 Criminal History Record Checks for Nursing
Home Units [Rev. 3-03]
Att. #1 - GCIC System Check Results [Rev.
3-03]
Att. #2 - Determination Based on GCIC/FBI
Fingerprint Check [Rev. 3-03]
600 RECORDS AND REFERENCES
601 Employment Information [Rev. 2-02]
Att. #1 - Sample Questions for Reference
Checks
Att. #2 - Employment
Verification Form
602 Access to Personnel-Related Public Records
Based on the Georgia Open Records Act [Rev. 2-02]
Att. #1 - Georgia
Open Records Act - Request Form
603 Official Personnel Files [Rev. 2-02]
Att. #1 - Documents to be Retained in Official
Personnel Files
Att. #2 - Documents to be Maintained Separately
from Official Personnel Files
Att. #3 - Notification of Purged Records
700 PERFORMANCE EVALUATIONS
701 Performance Management [Rev. 6-02]
Must include HIPAA statement - 7/01/07 revised
Att. #1 - Performance Management Form
Att. #2 - Performance Management Form Cont.
Att. #3 - Management Review Form
Att. #4 - Performance Plan Review
Att. #5 - Performance Evaluation Review
702 Working Test Management Reviews for Classified
Employees [Rev. 8-00]
Att. #1 - Management Review Form
800 SALARY COMPENSATION/PAYROLL
801 Calculation of Salary Payments [Rev.
12-00]
802 Salary Adjustments [Policy 802]
[Rev. 7-04]
Att. #1 - Designation of Individual to
Approve Salary Adjustments [Rev. 7-04]
Att. #2 - Request for Salary Adjustment
[Rev. 7-04]
803 Incentive Pay and Meritorious Awards [Rev. 10-06]
804 Advanced
Salary Hiring [Rev. 7-04]
Att.
#1 - Designation of Individuals to Approve Advance Salary Hiring
[Rev. 7-04]
Att.
#2 - Acknowledgement Form for Designees [Rev. 7-04]
Att. #3 - Factors to Consider Prior to
Authorizing Advance Salary Hiring [Rev.
5-05]
Att.
#4 - Advanced Salary Hiring Request [Rev. 7-04]
805 Distribution of Paychecks [Rev. 10-99]
806 Shift Differential [Rev. 6-01]
807 Recovery of Overpayments [Res.
1-05]
Att. #1 - Example of Overpayment Letter [Res.
1-05]
Att. #2 - Example of Overpayment Letter [Res.
1-05]
Att. #3 - Repayment Agreement - Active Employee
[Res.
1-05]
Att. #4 - Repayment Agreement - Inactive Employee
[Res.
1-05]
900 BENEFITS
901 Eligibility for Benefits [Rev. 4-01]
902 Flexible Benefits [Rev. 4-01]
903 Health Insurance [Rev. 4-01]
904 Employee Behavioral Health Services
[Rev. 12-00]
1000 LEAVE/HOLIDAYS/WORKING
HOURS
1001 Fair Labor Standards Act [Rev. 2-01]
Att. #1 - Overtime Compensation Table
Att. #2 - FLSA Compensatory Time Reporting
Record
Att. #3 - Understanding Concerning FLSA
Compensatory Time
Att. #4 - FLSA Time Record (sample
#1)
Att. #5 - FLSA Time Record (sample
#2)
1002 Official Hours and Work Schedules [Rev. 12-05]
1003 Administration of Employee Leave Program
[Rev. 7-02]
Att. #1 - Selection of Payment Option
1004 Observance of Holidays [Rev. 2-00]
Att.#1
- 2007 State Holidays & 2008 State Holidays
1005 Family and Medical Leave [Rev. 07-07]
Att. #1 - Family and Medical Leave Request
Form [Rev. 11-17-07]
Att. #2 - Certification of Pregnancy/Child
Birth
Att. #3 - Certification of Adoption or
Foster Care
Att. #4 - Certification of Serious Health
Condition
Att. #5 - Sample Approval of Family and
Medical Leave [Rev.
07-04]
Att. #6 - Sample Denial of Family and Medical
Leave [Rev.
07-04]
Att. #7 - Sample Designation of Conditional
Family and Medical Leave
Att. #8 - Sample Designation of Family
and Medical Leave Without a Request
Att. #9 - Release to Return to Work
1006 Annual, Sick and Personal Leave [Re 12-05]
Att. #1 - Certification of Serious Health
Condition
1007 Leave of Absence Without Pay [Rev.
3-01]
Att. #1 - Certification of Serious Health
Condition
Att. #2 - Selection of Payment Option
Att. #3 - Request to Continue
Health Benefits During Leave of Absence Without pay
1008 Court Leave [Rev. 1-05]
1009 Military Leave [Rev. 2-02]
Att. #1 - Sample Approval of Military Leave
1010 Leave Donation [Rev. 8-03]
Att. #1 - DHR Request to Solicit Leave
Donations [Rev. 11-17-07]
Att. #2 - DHR Solicitation for Leave Donations
Notice
Att. #3 - DHR Leave Donation Authorization
1011 Short-term/Other Leave Without Pay
[Rev. 8-00]
Att. #1 -
Request for Personnel/Payroll Action
1012 State Compensatory Time [Eff. 8-99]
Att. #1 - Example of State Compensatory
Time
1013 Miscellaneous Leave/Time [Rev. 7-02]
1100 PROMOTIONS/DEMOTIONS/TRANSFERS
1101 Promotions [Rev. 9-01]
Att. #1 -
Request for Personnel/Payroll Action
Att.
#2 - State of Georgia Application for Employment
Att.
#3 - Employment Application Supplemental Work History
Att. #4 - Certification
of Minimum and Add'l Rquired Qualifications
Att. #5 - Appointment
Package with Benefits
Att. #6
- Appointment Package without Benefits
Att. #7 - Request for
Salary Adjustment
1102 Demotions [Rev. 9-01]
Att. #1 - Request
for Demotion with no loss in pay
Att. #2 -
Request for Personnel/Payroll Action
Att. #3 - Recommended
disciplinary Action / Separation Action Decision for an Unclassified
employee
Att. #4 - Request for Position
Action
Att.
#5 - State of Georgia Application for Employment
Att.
#6 - Employment Application Supplemental Work History
Att. #7 - Certification
of Minimum and Add'l Rquired Qualifications
1103 Transfer of Employees [Rev. 3-01]
Att. #1 - Acknowledgement of Unclassified
Position
Att. #2 - Acknowledgement of Provisions
Governing Interdepartmental Transfer
1200 STANDARDS OF EMPLOYMENT
1201 Standards of Conduct and Ethics in Government
[Rev. 9-06] 10/01/07 revised
Att. #1 - Code of Ethics for Government
Service [Rev. 4-03]
Att. #2 - Governor's Executive Order -
1/13/03 [Rev. 4-03]
Att. #3 - Expense Reimbursement by Outside
Organizations [Rev. 4-03]
Att. #4 - Allegations of Researcher Misconduct
[Rev. 4-03] Revised 2/7/07
1202 Political Activity [Rev. 8-99]
Att. #1 - Request for Political Activity
Authorization
1203 Other Employment [Rev. 7-04]
Att. #1 - Request for Approval of Other Employment
[Rev. 7-04]
Att. #2 - State Business Transaction Disclosure
Report [Rev. 7-04]
1204 Employment Status of Relatives [Rev.
4-03]
1205 Use of State Property [Rev. 5-03] 10/01/07 revised
1300 DRUG TESTING
1301 Drug-Free Work Place [Rev. 10-02]
Att. #1 - Drug-Free Work Place
1302 Alcohol and Drug Testing Programs [Rev. 6-06]
Att. #1 - Jobs Which Require Alcohol and/or
Drug Testing
Att. #2 - Summary of CDL Activity
Att. #3 - Drug-Free Work Place
1400 (RESERVED FOR FUTURE USE)
1500 DISPUTE RESOLUTION PROCEDURES
1501 Grievance Procedure for Classified Employees
[Rev. 2-00]
Att. #1 - Grievance Notice
Att. #2 - Classified Service Grievance
Form [Rev. 11-17-07]
Att. #3 - Classified Service Grievance
Group Roster
1502 Grievance Procedure for Unclassified
Employees [Rev. 2-00]
Att. #1 - Grievance Notice
Att. #2 - Unclassified Service Grievance
Form [Rev. 11-17-07]
Att. #3 - Unclassified Service Grievance
Group Roster
1503 Unlawful Discrimination Complaint Procedure
[Rev. 5-05]
Att. #1 - Unlawful Discrimination Complaint
Form [Rev. 11-17-07]
1504 Process for Review of Written Reprimands
[Rev. 5-05]
Att. #1 - DHR Reprimand Review Form [Rev. 11-17-07]
1505 Mediation Procedure [Rev. 2-00]
Att. #1 - DHR Mediation Request Form
1600 DISCIPLINARY ACTIONS/SEPARATIONS
1601. Disciplinary/Dismissal Actions - Classified
Employees [Rev. 5-02]
Att. #1 -
Request for Personnel / Payroll Action
Att. #2 - Notification of
Purged Records
1602. Disciplinary/Separation Actions - Unclassified
Employees [Rev. 5-02]
Att. #1 - Acknowledgement
of Unclassified Position
Att. #2 - Recommended
disciplinary Action / Separation Action Decision for an Unclassified
employee
Att. #3 -
Request for Personnel / Payroll Action
1700 EMPLOYEE INJURIES/DISABILITIES
1701 Workers' Compensation and Special Injury
Return-to-Work Program [Rev. 4-00]
Att. #1 - Georgia Activity Analysis
Att. #2 - Workers' Compensation Reporting
Instructions
Att. #3 - DHR Incident Report
Att. #4 - Transitional Employment Plan
Att. #5 - Detailed Job Analysis
Att. #6 - Transitional Employment Tracking
Form
1702 Leave and Payment for Workers' Compensation
and Special Injury Claims [Rev. 11-99]
Att. #1 - Selection of Payment Option
1703 Modified Duty Assignment Due to Non-Work-Related
Injury/Illness [Rev. 9-01]
Att. #1 - Attending Physician's
Statement of Functional Capability Form
Att. #2 - Detailed Job Analysis
1704 Americans With Disabilities Act [Rev.
8-05]
Att. #1 - Procedure for Handling Medical
Information [Rev. 8-05]
1800 OTHER EMPLOYEE PROGRAMS
1801 Charitable Contributions Program [Rev.
11-99]
1802 Employees' Suggestion Program [Rev. 9-01]
1803 Work-Study and Training Programs [Rev.
9-06] Revised 01/01/07
Att. #1 - Approved Degree Programs, Courses,
Certificates [Res. 3-05] Revised 01/01/07
Att. #2 - Work Study Application [Res.
3-05] Revised 01/01/07
1900 SEPARATIONS/REDUCTION IN
FORCE
1901 Separations from Employment [Rev. 2-05]
Att. #1 - Employee Checkout List
Att.#2 - Separation Notice
DOL - 800
Att. #3 -
Request for Personnel / Payroll Action
1902 Retirement [Rev. 9-01]
Att. #1 - Explanation of Benefits
Att. #2 - ERS Application
of Refund
1903 Unemployment Compensation [Rev. 5-02]
Att. #1 - Guidelines Regarding Unemployment
Compensation
Att. #2 - Reporting Employee Separations
Att.#3 - Separation Notice
DOL - 800
1904 Involuntary Separation - Retirement Benefits
[Rev. 3-01]
1905 Staff Reduction [Eff. 10-99]
1906 Exit Interview [Rev. 7-05]
Att. #1 - Exit Interview Survey Form (MS
Word document)
Att. #2 - Exit Interview Instruction Sheet
2000 LICENSURE/CERTIFICATION
2001 Professional Licensing [Rev. 7-99]
Att. #1 - Acknowledgement of Responsibility
to Maintain Current License. Certificate or Registration
2002 Teacher Certification and Compensation
[Rev. 6-01]
Att. #1 - Acknowledgement of Responsibility
to Maintain Current License. Certificate or Registration
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